A sample script is below, this is the one I use to move messages to a folder named "Archive", I simply created copies of this script for each folder I want to move messages to from the keyboard. The script is saved under ~/Documents/Microsoft User Data/Outlook Script Menu Items/File Message to Archive.scptd
*** UPDATE*** Microsoft released an Office 2011 SP2 upgrade on 4/12/2012, in this version of Outlook the scripts are expected to be placed in the folder: ~/Library/Application\ Support/Microsoft/Office/Outlook\ Script\ Menu\ Items/
The keyboard shortcut mapping is done from the OSX > System Preferences > Keyboard panel, just create a new Application shortcut, pick Outlook 2011 as the application and enter the exact name of your script as it appears in the script menu.
(*
File message to Archive folder
*)
on run {}
tell application "Microsoft Outlook"
-- listSelectedItems : a list of all items selected in Entourage
set listMessages to current messages
-- Check to make sure items are selected, if not then quit
if ((count of listMessages) < 1) then return
-- Iterate through selected items
repeat with objInSelection in listMessages
set listFolders to mail folders
repeat with objFolder in listFolders
if (name of objFolder is "Archive") then
set gtdFolder to objFolder
end if
end repeat
if (class of account of objInSelection is not imap account) then
-- IMAP currently not supported
move objInSelection to gtdFolder
end if
end repeat
end tell
end run
18 comments:
Thanks for posting this! I have been looking off and on for a couple of weeks for this exact script. I recently moved over from Outlook Windows where I had these types of Macros set up and I was missing them badly when I was processing email.
Thanks again for the work and for sharing!
I commented out your lines to exclude IMAP and it seems to work fine. Any gotchas I need to be aware of?
thanks for the script!
@Anonymous, there shouldn't be a problem, the exclude IMAP code is in all built-in scripts so I left it there b/c the IMAP folders behavior might be different.
I've been using the script on an Exchange BPOS connection for a few days and have no issue to report so far.
Thanks, this was helpful.
Amazingly helpful. Thanks for posting this up!
Amazingly helpful. Thanks!
Hi there - this is a wonderful post, thank you.
One thing that I noticed is that after initiating a new shortcut, like copying to my "XYZ" folder; if I failed to use the incorrect shortcut, and it copies to "ABC", when I Command+Z (undo), it doesn't undo the move. Any ideas on how to tweak the script?
Hi John - You're correct and unfortunately I do not know of a way to make the AppleScript actions "undoable". The same caveat exists on Windows with the Outlook macros that I provided in another post.
For those new to apple scripts in general. The text above cannot be saved a .txt file, but must be saved as a script bundle. This can easily be done by using the "Script Editor" to save/edit the file. I used emacs...silly me.
does anyone else have a problem getting this script to work since updating to Office 14.2 (SP2)?
I'm just doing the SP2 upgrade now, will take a look and update accordingly.
Found the problem, after SP2 upgrade Outlook now expects the scripts to be in the path below. To make the macro work again just move your scripts from:
~/Documents/Microsoft\ User\ Data/Outlook\ Script\ Menu\ Items/
to:
~/Library/Application\ Support/Microsoft/Office/Outlook\ Script\ Menu\ Items/
I'm having a tough time getting the script to move the message to the appropriate folder. I have an Exchange account with a ""Filed" folder, a Gmail account with a "Filed" folder, and a couple local folders named "Filed" as well. The script is putting the selected message in the "On My Computer > Personal Archive > Filed" folder but instead I'd like it to move it to the "Inbox > Exchange > Filed" folder. How do I specify the correct folder in the script?
[Exhale], thank-you!
Anonymous 2 posts ago,
I found another script with slightly different code that lets you specify which "filed" folder from which account you want. the code is:
set theAccount to account of theMsg
set archiveFolder to folder "Archives" of folder "Inbox" of theAccount
The folder that worked for me is:
/Users/myname/Library/Application Support/Microsoft/Office
Solving @Anonymous's issue (and mine) from above, just change the conditional to this:
if ((name of objFolder is "Archive") and (name of account of objInSelection is name of account of objFolder)) then
Hello everyone I’ve tried to use the script but AppleScript editor does not like the ‘messages’ in ‘set listMessages to current messages’. It says ‘Syntax error Expected end of line, etc. but found identifier.’ The whole script shows in a pinkish color. Please help...
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